Build and Engage Alumni with MasterSoft's Alumni Management System

What makes an institute stand out from the rest? Is it their infrastructure, courses, programs, or placement assistance? The answer lies in far more factors beyond that and aligns with providing the best student learning experience.

Qualified faculty, research activities, and alumni are central to fostering students' knowledge, skills, and overall development. That is where modern digitalized solutions such as the alumni management system come in, helping to establish a robust alumni network.

What is an Alumni Management System?

An alumni management system is software that has been developed to assist educational institutes in establishing and maintaining alumni networks. Furthermore, a central functionality of the tool lies in connecting students with alumni members.

Also, the software enables institutes to track alumni engagement and activity with the help of a built-in CRM (Customer Relationship Manager). Simultaneously, it helps to create an online community platform to share information and build connections.

Additionally, it is multi-purpose software that simplifies various administrative tasks, including sending regular updates and hosting events. For instance, institute team members and administrators can advertise and post details about the programs and execute registrations conveniently.

Nonetheless, there’s more than meets the eye when it comes to the alumni management system. Hence, it is only fitting to dive into further details.

Streamlines Alumni Data

Successful institutional operations rely on productive workflow, which in turn depends on accurate data, amongst other things. Whether it is registration, admission, or examination, collecting and maintaining data is essential.

The same goes for information related to alumni or ex-students of an institute, whose data documenting process is time-consuming. In fact, the process is even more tedious if the admin does it manually or via a simple computerized process.

On the contrary, if institutes adopt the software, they can:

• Store, locate, and share alumni-related information through a centralized platform.
• Save time and effort that goes into manual updating of information as the system auto-updates regularly.
• Have updated alumni data, indicating the career moves of respective alumni members.

Smooth Communication

Reaching out to students who have already passed out of the institute through their old contact information is ineffective. Similarly, infrequent emails about academic events are hardly sufficient for alumni to reciprocate contact.

That is where institutes can leverage the alumni management software, which provides several ways to connect with the ex-students. For instance, institutes can use built-in communication tools to send personalized messages to particular alumni.

At the same time, they can use the same tool to update stakeholders regarding upcoming academic events. Hence, it is especially useful because it enables alumni to learn about annual meetings, educational conventions, and fundraisers.

Import and Export Alumni Data

Retrieving information about a particular ex-student from a paper-based file or basic computerized system is a tedious task. Besides, it is frustrating when the staff needs to check and validate the data but loses more time looking for it.

Fortunately, the alumni directory makes it easy for institute team members to track specific data with quick filtering options. For example, they can find information by batch, department, and year.

Besides, they can import and export the alumni data with easy and secure user access without any technical hassle.

Organize Events

An institute organizes several academic activities throughout the year; however, it takes months of preparation and follow-up. Despite having a team of experienced staff, institutes may encounter last-minute obstacles.

So, is there a way to avoid such instances? Institutes can certainly benefit from better planning and execution through MasterSoft’s alumni management system. The system is a state-of-the-art solution that helps to organize different kinds of events.

They can use the software to schedule a particular event and send it to the stakeholders, making it easy for interested individuals to register. On the other hand, the institute's staff can determine the number of registered individuals.

Facilitate Successful Fundraisers

Educational institutes strive to expand their operations through collaborations and sponsorships, which help to host conventions and expos. It is a perfect opportunity to include the alumni in such activities.

However, informing them about such events and determining the list of eager members can become challenging without proper measures. Fortunately, they can use the software to strategize the fundraising activities.

The first step includes creating personalized or bulk emails with accompanying forms and sending them to alumni. Consequently, interested members will respond after filling out the forms and acknowledging the mail.

What’s more, the admin can check the details of the members who have donated in the past and send a letter of acknowledgement.

Highly Secure Transactions

Lack of proper resources stands in the way of making donations, especially when eager alumni members want to make their contributions. Although in-person or direct donations are available options, most prefer to go the online payment route.

However, mid-payment technical issues, unresponsive payment gateways, and security breaches jeopardize the donation process. Fortunately, the alumni management software offers smooth and secure online transactions through payment gateway integration.

Moreover, institute staff can keep track of the transactions and generate payment receipts, which the system automatically stores in the cloud.

Foster Networking Opportunities

Academic and holistic development inculcates core skills and knowledge in students, enabling them to prosper in various fields. Therefore, they might feel a sense of gratitude, which they can express by participating in institutional initiatives.

For example, ex-students and alumni can offer their expertise in institute-hosted career-related workshops and mentorship programs. Therefore, institute staff can utilize the software to organize the events and notify stakeholders about them.

Besides, it is an ideal scenario wherein students can meet industry experts and gather insights into in-demand skills and knowledge. They might succeed in entering mentorship programs, which could be a stepping stone for a progressive career.

Therefore, choosing a robust tool like MasterSoft’s alumni management system is crucial.

Why Does MasterSoft’s Alumni Management System Stand Out in the Ed-Tech Sector?

User-Friendly System

MasterSoft’s alumni management system ensures smooth and fuss-free functionality, thanks to its user-friendly user interface. No wonder, admins and institute management can navigate the system conveniently.

On the other hand, the dashboard allows users to access key insights into alumni activity, trends, and different sections.

Super-Easy Alumni Registration

Basic computerized mechanisms can take a backseat as the system enables institutes to gather and maintain data effectively. What’s more, alumni members can quickly sign up and stay connected with the institute.

Furthermore, it ensures effortless onboarding, enabling alumni members to receive timely updates and notifications.

Donation Portal

Making donations becomes much easier with the system, which ensures safe transactions with the highly secure portal. Consequently, it provides an easy way to support scholarships and institutional growth initiatives.

Facility Requests

Institute team members and management can share and view alumni data easily. At the same time, alumni can request access to varied facilities, such as libraries, etc.

Networking Opportunities

The software can play an instrumental role in organizing events and helping students get access to internships and job opportunities. Similarly, such events will help students undergo professional development.